- Initial Consultation
- Service Proposal and Agreement
- Property Onboarding
- Marketing and Tenant Screening
- Lease Signing and Tenant Move-In
- Ongoing Property Management
- Lease Renewal and Rent Adjustment
- Tenant Move-Out and Property Turnover (if applicable)
- Ongoing Communication and Reporting
Initial Consultation
- Contact Dove: Property owners can reach out to Dove Property Management via phone, email, or through the company’s website to request more information.
- Discuss Needs and Goals: In this initial conversation, Dove will discuss the property owner’s goals, challenges, and specific needs. This is an opportunity to ask questions and understand Dove’s service offerings.
- Property Evaluation: Dove may conduct an initial evaluation of the property (in person or remotely) to better understand its condition, location, and market potential.
Service Proposal and Agreement
- Customized Service Proposal: Dove will present a tailored proposal outlining the recommended services, fee structure, and potential rental income projections. The proposal is customized to meet the owner’s specific goals and needs.
- Sign Management Agreement: If the owner agrees with the proposal, they’ll sign a property management agreement, formalizing Dove’s responsibility to manage the property on their behalf.
Property Onboarding
- Detailed Property Inspection: Dove conducts an in-depth inspection of the property to assess its current condition, identify any maintenance needs, and document it with photos. This inspection forms the baseline for managing future maintenance.
- Market Analysis and Rent Setting: Dove conducts a rental market analysis to determine a competitive rent price. This analysis considers location, property features, and local demand to set a rate that maximizes income and attracts quality tenants.
- Property Preparation: If any repairs, upgrades, or cleaning are necessary, Dove coordinates and oversees these tasks to make the property rental-ready.
Marketing and Tenant Screening
- Professional Marketing Campaign: Dove lists the property on multiple platforms, using high-quality photos and detailed descriptions to attract potential tenants.
- Showings and Tenant Interaction: Dove schedules showings, answers prospective tenant questions, and provides information to interested applicants.
- Thorough Tenant Screening: Dove screens applicants based on background checks, credit history, rental references, and employment verification to ensure a responsible and reliable tenant is selected.
Lease Signing and Tenant Move-In
- Lease Agreement Preparation: Dove prepares a legally compliant lease agreement that clearly outlines tenant and landlord responsibilities, rent amount, due dates, and other terms.
- Lease Signing: Dove coordinates the lease signing process with the selected tenant and collects any required deposits and first month’s rent.
- Move-In Inspection: A move-in inspection is conducted to document the property’s condition and establish expectations for maintenance and care.
Ongoing Property Management
- Rent Collection and Financial Management: Dove handles all aspects of rent collection, late payment enforcement, and accounting. Financial statements are provided to the owner regularly, ensuring transparent tracking of income and expenses.
- Regular Property Inspections: Dove conducts periodic inspections to ensure the property remains in good condition and to proactively identify maintenance needs.
- Maintenance and Repairs: Dove manages maintenance requests from tenants, coordinates with reliable contractors, and ensures repairs are completed promptly and cost-effectively.
- Tenant Relations: Dove serves as the main point of contact for tenants, handling any questions, concerns, or disputes, ensuring a positive and professional tenant experience.
Lease Renewal and Rent Adjustment
- Lease Renewal Evaluation: As the lease term approaches its end, Dove evaluates the tenant’s history and performance to determine if a lease renewal is recommended.
- Rent Adjustment: Dove reviews the current rental market and adjusts the rent (if necessary) to align with market demand while maintaining tenant satisfaction.
- Renewal or Vacancy Preparation: If the tenant renews, Dove prepares the lease renewal agreement. If the tenant moves out, Dove initiates the process for marketing and preparing the property for a new tenant.
Tenant Move-Out and Property Turnover (if applicable)
- Move-Out Inspection: When a tenant moves out, Dove conducts a detailed move-out inspection to document any damages or necessary repairs.
- Security Deposit Processing: Dove handles the return of the security deposit according to legal requirements, withholding funds for repairs if necessary.
- Property Preparation for New Tenant: Dove arranges any required repairs, cleaning, or upgrades to prepare the property for the next tenant, starting the leasing process anew.
Ongoing Communication and Reporting
- Regular Financial Reports: Dove provides monthly financial statements, showing income, expenses, and any maintenance or repair costs, allowing owners to track their property’s financial performance.
- Year-End Reporting: At the end of each year, Dove offers a year-end financial report and 1099 for tax reporting purposes review summarizing the property’s performance, including occupancy rates, maintenance history, and rent trends.
- Owner Communication: Dove maintains open communication with owners, providing updates, answering questions, and addressing any concerns as they arise.
Get Started Today
As a leading Property Management Company In Vancouver, WA, we’re a team that offers personalized, high-quality service with a focus on integrity, transparency, and proven results. Our goal is to handle the day-to-day management of your property so you can enjoy the benefits of ownership without the stress.
- (360) 448-2851
- 14300 SE 1st Street, Suite 150, Vancouver, WA 98684
- info@dovepropertymanagement.com